BY-LAWS 2006
CONSTITUTION AND BY-LAWS
of the
MINNREG VETERANS ASSOCIATION INCORPORATED
CLEARWATER FLORIDA
(REVISED JULY 1985 / SEPTEMBER 1985)
(REVISED MAY 1989 / APPROVED MAY 1989)
(REVISED JANUARY 1992 / APPROVED FEBRUARY 1992)
(REVISED JUNE1993 / APPROVED NOVEMBER 1993)
(REVISED MAY 1994 / APPROVED JUNE 1994)
(APPROVED NOVEMBER 1996, INCORPORATED 12/96)
(APPROVED APRIL 2000, INCORPORATED OCTOBER 2000)
(APPROVED MARCH 2006, INCORPORATED APRIL 2006)
SECTION I. NAME
The name of the organization shall be MINNREG VETERANS ASSOCIATION, INCORPORATED
(hereafter referred to as MINNREGS or Association) a non-profit organization incorporated under
the existing laws of the State of Florida.
SECTION II. PURPOSE
The purpose of this Association shall be to create good fellowship among members through
activities planned by the organization, and no member, officer or director of the organization shall
be entitled to share in the distribution of any MINNREG generated funds for the benefit of MINNREG
members, Honeywell employees who are not MINNREG members, and groups in the general
community who may benefit from MINNREG planned activities. Except as specifically stipulated
under "Compensation", SECTION III, e; no part of the earnings of the organization shall inure
to the private benefit of any member, officer or director of the assets.
SECTION III. MEMBERSHIP
(a) Member - Any employee or former employee of a facility of Honeywell, Inc., is eligible.
(b) Associate member - Anyone affiliated with Honeywell Inc. shall be eligible for associate
membership. "Affiliated" as used in this context means adult family members of Honeywell
employees or retirees, customer representatives, and those contracted to proved regular
services within the Honeywell facility.
(c) Application for membership shall be presented to the board of Directors. A two-thirds
vote of the Board shall be required to entitle any applicant to membership. Eligible employees
shall become members upon acceptance by the Board, and payment of dues.
(d) The dues of the Minnregs shall be $ 20.00 yearly due on January 1 of each year. Dues
for active Honeywell employees shall be payable by payroll deduction on January 1 of each year.
The dues shall be allocated for Minnreg functions.
(e) Compensation-With exception of the Custodian and Treasurer no member, elected officer
or director shall receive any salary for services as such. However, a member may be
reimbursed for expenses incurred with the approval of the Board of Directors.
SECTION IV. SUSPENSION OF
MEMBERSHIP
(a) Suspension - Any member, officer or director may be suspended and/or removed
from membership or from office by the affirmative vote of two-thirds of the Board of Directors
at any regular or special meeting called for the purpose, for conduct detrimental to the interest
of the organization. Any such member, officer or director proposed to be suspended
and/or removed shall be entitled to at least five days notice in writing by mail of the meeting
at which such suspension and/or removal is to be voted upon and shall be entitled to appear
before and be heard at such meeting.
(b) Failure to pay annual dues for a period of six months automatically prohibits any member
from participation in any MINNREG meeting or benefits until delinquent dues are paid.
(c) Failure to pay dues for one year automatically terminates membership. A new application
is required for reinstatement.
SECTION V. LIFE MEMBERSHIP
(A) A life membership shall be awarded by the MINNREG Association to members who are
placed on long-term disability prior to retirement, or who are officially retired and in good standing
at their retirement. A member receiving such honors shall be entitled to all benefits of the
MINNREG Association, social and otherwise and shall be required to pay $ 10.00 yearly dues .
SECTION VI. REINSTATEMENT OF FORMER MEMBERS
(a) Any former member of the MINNREGS who has been out of the company's employ for a
year or more and who has not been suspended in accordance with Sub-section (a) of Section IV,
may be reinstated to membership upon written application to and approval by the Board of
Directors by the payment of dues in accordance with Section III C. If such former member at the
time of his resignation and resultant lapse of membership was an officer of the MINNREG
Association his reinstatement shall entitle him to his regular membership. Any member of the
Board by virtue of service as Chairman who may resign and subsequently be reinstated to
membership shall not be reinstated to his position on the Board.
(b) Restoration to membership after suspension as outlined in Sub-section (a) of Section IV,
shall be upon action of the Board of Directors provided that such a member will be required to
pay the membership dues in the amount of one year's dues in accordance with Section III C,
and all dues in arrears.
SECTION VII. MEETINGS
(a) Meetings will be held once a month, ten (minimum) times a year for the purpose of
transacting such business as may properly come before the membership. Meetings are for
MINNREG members only; employees, not MINNREGS, may attend as guests, by signing
Guest Register. Guest may attend a maximum of two (2) meetings without joining the
association. Special meetings may be called at any time by the Chairman. The date and
place of all meetings shall be posted at least one week prior to the date of such meeting.
(b) An annual meeting shall be held in November of each year for the purpose of electing
a Chairman, Vice-Chairman, Secretary, and two (2) Members-at-Large to the Board of
Directors. All officers elected to the Board of Directors shall be available and on active duty
with Honeywell, Inc., Clearwater Facility, for the tenure of their office. Tenure of office is two
consecutive terms in one office. Voting shall be by secret ballot unless the nominee is
unopposed. Officers shall be elected by a plurality.
(c) Ten percent (10%) of the active membership constitutes a quorum for a regular
business meeting. Action at business meetings shall be determined by a simple majority
of those present. Active members include all MINNREGS currently in good standing.
SECTION VIII. OFFICERS AND THEIR DUTIES
(a) Officers:
1. Chairman
2. Vice-Chairman
3. Secretary
4. Treasurer
(b) Duties
1) The Chairman shall:
Conduct meetings of the MINNREG Association; perform duties customarily
associated with the Chairmanship; serve as Chairman of the Board of Directors; appoint
standing committees and others needed to fulfill chairmans duties; monitor the progress
of committees and individuals in their areas of responsibility; be empowered to appoint
the sergeant(s) at arms and require the secretary to provide the sergeant(s) at arms with
a current membership status list. Chairman may appoint an assistant secretary to assist
in administrative duties as deemed necessary.
2) The Vice Chairman shall:
At the request of the Chairman, or in the event of absence or disability, perform the
duties and possess and exercisethe powers of the chairman, and shall have such other
powers as the Board of Directors may determine.
3) The Secretary shall:
Keep an accurate record of all business transacted at each meeting; keep a record
of the membership as required by the Board of Directors; inform the Chairman, the Treasurer,
and the various committees of monies authorized for their use; issue statements; collect dues
to be placed in custody of the transfer; issue membership cards.
In addition, he shall: Serve as Secretary of the Board of Directors; keep the minutes of
Board meetings separate from records of general membership meetings and activities.
Minutes are to be kept indefinitely, other files for a period of five (5) years.
An assistant secretary may be appointed by the Chairman and approved by simple
majority vote of the Board of Directors to assist in administrative duties as deemed necessary.
4) The Treasurer shall:
Be appointed by a simple majority vote of the Board of Directors by December 31 each
year; receive all monies belonging to the Association, and shall deposit such funds and securities
with the bank (banks) or other depositories designated by the Board of Directors in the name of
the MINNREG Association; maintain financial records of the Association; arrange for the annual
financial audit of the Association's books. Shall draw and sign all checks. In the treasurers' absence,
a Board appointed member is empowered to so act. Shall be prepared to give a statement on
receipts and disbursements at any regular meeting, to furnish a financial statement to the Board.
Shall receive dues for membership. The Treasurer shall process all required Corporation paperwork.
(c) Removal - Any officer may be removed from office pursuant to Sub-section (a) of Section IV.
SECTION
IX. BOARD OF DIRECTORS
(a) The Board of Directors shall consist of the last five (5) most recent past Chairmen available,
(retired or active and willing to serve), Chairperson of the Retirees, and Chairperson of the
Honeybelles, two (2) members elected from the membership-at-large and the duly elected officers
during their term of office. The Chairman, Vice-Chairman, Secretary and appointed Treasurer of the
Association shall be respectively the Chairman, Vice-Chairman, Secretary and Treasurer of the
Board of Directors. The Board shall submit a budget for approval of the Association within 60 days
after the annual meeting or after adoption of this section of the By-Laws, covering all contemplated
expenditure of funds for the year. Expenditures are not to be made until the budget has been
approved by the Association; Provided that the Board is empowered to make expenditures,
prior to the approval of the Budget not to exceed fifteen percent (15) of the expenditures of the
previous year. It shall be the duty of the board to approve the budgets of all standing committees.
The Board is empowered to transfer allotted funds between individual committee budgets.
The Board may authorize any special expenditures necessary to the operation of the Association
provided these expenditures do not exceed the funds available to the Association. Vouchers for
the expenditure of funds authorized by the Board specifically allotted to standing committees of the
Association shall be signed by the Chairman of the respective committee. The Board of Directors
shall approve all applications for membership in accordance with Section III. The Board shall award
life membership as outlined in Section V. The Board shall act on suspension from and reinstatement
to membership in accordance with Sections IV and VI of the By-Laws. It shall be their duty to interpret
the By-Laws and set up policies and procedures for guidance of the officers in accordance with the
By-Laws. The Board may fill vacancies in elective offices of the Association. A majority of the Board
of Directors will constitute a quorum except as previously provided for the approval of application for
membership.
(b) Resignation - Any Director may resign at any time by giving written notice of such resignation
to the Secretary.
(c) Vacancies - Any vacancy of a Director-at-Large shall be filled by the vote of two-thirds majority
of the Directors.
(d) A meeting of the Board of Directors shall be held prior to each General Meeting whenever
necessary.
A Board meeting must be called by either the Chairman or Vice-Chairman upon written
request of any Director.
(e) Power - All the corporate powers, except such as are otherwise provided for in these by-laws,
shall be and are hereby vested in and shall be exercised by the Board of Directors.
SECTION X. STANDING COMMITTEES
The following standing committees shall be appointed by the Chairman for the period of one (1) year:
Membership
Fund Raising
Sports and Recreation
Facilities
Security of the Building
Others as deemed necessary by the Chairman
The Chairman shall appoint the chairman of each committee for a term of one (1) year, or in the event
of a vacancy for the unexpired term. It shall be the duty of the Chairman of each committee to appoint
the other members of his committee.
The nominating committee must be appointed at least thirty (30) days prior to the October meeting.
SECTION XI. REFERENDUM
Proposals for amendments and additions to these Rules must be made in writing and read at a regular
Association meeting, and cannot be voted upon until the next regular meeting where a quorum exists.
A two-thirds majority of those present at such meeting shall be required to adopt such amendments
and additions. All changes to the Constitution and By-Laws shall be by secret ballot.
SECTION XII. ORDER OF BUSINESS
The proceeding's of meetings of the members and Board of Directors of the Organization shall be
governed by and conducted in accordance with Robert's Rules of Order.
APPROVED:__________________________
Joe Abrahamson, Chairperson 2006
SIGNED:
ATTEST: ____________________________
Bryan Webb, SECRETARY, 2006
SIGNED: